Complete your team's online check-in before arriving at the tournament. Online Check-In allows coaches and team managers to submit all required documentation electronically, eliminating the need for in-person registration and helping your team get on the field faster.

All online check-in documentation must be submitted no later than one week prior to the tournament. This allows our tournament staff sufficient time to review your documents, verify player eligibility, and approve your roster before the event.

Please refer to your tournament's event page for the official Online Check-In deadline.

Before submitting your Online Check-In, please have the following documents ready:

• State association or league-approved team roster (including player numbers)
• State association or league-issued player cards with current player photos
• Guest Player Form (if applicable)Guest Player Forms are not required for guest players from the same club.
• Permission to Travel Form (if applicable)
• Completed Team Manager Checklist

Please wait until all required documents have been collected before submitting your Online Check-In. This includes a complete roster and player cards for every rostered player.

Even after your Online Check-In has been approved, each team is required to bring the following documents to the event:

• Four (4) copies of your tournament-approved rosterOne copy must be provided to the referee before each match.
• State association or league-issued player cards with current player photos (cut and laminated)
• Medical waiver forms for every player

Please contact your club administrator to obtain your official roster and player cards.

We accept documentation from all USSF-affiliated organizations, including:

• US Youth Soccer
• US Club Soccer
• AYSO
• USSSA

An example roster and player cards can be found in the Resources section below.

Generally, no.

Teams must upload an official roster issued by their state association or league. Excel spreadsheets, handwritten rosters, and unofficial documents cannot be accepted.

Exception: If your state association operates through GotSport, you may upload the official PDF roster generated by GotSport.

If a guest player is from another club, you must upload:

• A completed Guest Player Form
• The player's official player card

If the guest player is from within your own club, a Guest Player Form is not required. However, you must still upload the player's official player card.

Once your Guest Player documentation is complete, add the player to your tournament roster. Handwritten additions at the bottom of the roster are acceptable.

Please note that players from different governing organizations may not be combined on the same roster. For example, a US Youth Soccer roster may not include a US Club Soccer player.

Players may play up an age group.

Players may not play down an age group unless prior written approval has been granted by the Tournament Director.

Please refer to the Birth Year Chart on your tournament's event page for age group eligibility.

No.

Players may not be double-rostered during the tournament.

Approved rosters will be uploaded to your GotSport account by the Wednesday prior to the tournament.

If additional information or corrections are needed, our tournament staff will contact the coach or team manager listed on your GotSport application.

Below are helpful resources for obtaining required documentation.

State Association Team Manager Resources

• Iowa: General Club Admin User Guide, Demosphere: How to Create Event Rosters
• Minnesota: Team Manager Resources/Handbook
• Nebraska: Registrar/Team Help Resources
• North Dakota: Registrar Resources
• South Dakota: Registration/Rostering Resources
• Wisconsin: Demosphere Support
• USYS Permission to Travel Form/Guest Player Form (via Tournament Center)
• Missouri Permission to Travel and Guest Player Form
• Colorado Permission to Travel and Guest Player Form

Medical Waivers

• US Youth Soccer Medical Waiver
• US Youth Soccer Medical Waiver (Spanish)

• US Club Soccer Player Loan Form
• US Club Soccer Medical Waiver
• US Club Soccer Medical Waiver (Spanish)

If your state association is not listed, please contact your club administrator or visit your state association's website to obtain the appropriate forms. After completing all forms, print the confirmation and upload the PDF to your GotSport account.

After all required documents have been completed:

1. Complete the Team Manager Checklist.
2. Upload PDF copies of all required documents to your GotSport application.
3. Submit your Online Check-In before the published deadline.

Need assistance submitting your Online Check-In documents? Follow our detailed instructions for uploading your files to your team's GotSport registration.